Job Opportunity at SLAC National Accelerator Laboratories

ESH Coordinator & Building Manager

POSITION OVERVIEW:

We are seeking a highly motivated Environmental, Safety & Health (ES&H) and Building Manager to manage day-to-day ES&H and operational functions of the buildings assigned to them. This includes performing moderately complex technical work in a wide range of environmental, health, and safety disciplines to ensure a safe work environment and to achieve compliance with the Laboratory’s ESH standards and governmental regulatory requirements. This position represents the Photon Science (PS) Directorate in all health, safety & environmental matters and acts as the building point person for various subject areas. Special attention is needed in assisting faculty and lab staff in developing safe lab practices and standard operating procedures (SOPs) and with the training of students and postdocs in order to foster a safe work culture and encourage self-awareness of hazards in their work.

This position will report administratively to the Director of Environment, Safety & Health (ES&H) and functionally to the Operations Manager of the Photon Science Directorate. The Photon Science Directorate consists of Materials Science, Chemical Science, Computer Science, High Energy Density Science and Applied Energy Programs.

JOB PURPOSE:

Under limited supervision, perform moderately complex technical work in a wide range of environmental, health, and safety disciplines to ensure a safe work and physical environment and to achieve compliance with the university’s environmental, health, and safety standards and governmental regulatory requirements.

CORE DUTIES*:

Key ES&H Coordinator core duties include but are not limited to the following:

  • Develop, implement, and maintain programs, systems, and procedures necessary to ensure the overall safety and health of employees and the community.
  • Identify, assess, and monitor workplace hazards (including but not limited to, chemical, physical, biological, and radiological) that could be present in the work area; assist in the development, implementation and monitoring of mitigation strategies.
  • Review experimental proposals, designs and procedures in order to anticipate and identify ESH risks; collaborate with researchers and ESH subject matter experts to eliminate or mitigate those risks.
  • Investigate accidents, incidents, injuries, and complaints concerning potential hazards or unsafe conditions in the work place.
  • Develop and deliver ESH training for PS Directorate specific programs as needed.
  • Support both in-house and subcontracted construction projects (field observations and project planning documentation and specifications) to ensure that they meet requirements; work with stakeholders to find the best solution to safety problems while enabling the team to meet the project schedule and budget.
  • Oversee the execution of safety policies and procedures in complex environments and potentially hazardous areas.
  • Recommend improvements in processes, design, and procedures to minimize hazard potential and improve efficiencies.
  • Provide technical advice and university interpretation of various government regulations and university policies; maintain working knowledge of specific government regulations.
  • Participate in self-assessments with ESH subject matter experts to ensure alignment of SLAC Policies and Procedures with ESH and SLAC goals.

 

Key Building Manager core duties include but are not limited to the following:

  • Oversee the daily operation and management of assigned facilities and programs, including scheduling and coordinating with staff, subcontractors, and/or vendors.
  • Clarify and resolve problems spanning multiple areas or technical fields and/or oversee or develop programs within assigned facilities.
  • Manage ongoing service contracts as applicable.
  • Participate in department/unit strategic management, including making recommendations involving short-term planning for facility-type projects and for longer-range programs/projects; providing input into long-range financial, budgeting, and programmatic planning and development; providing input into the development of policies and procedures; interpret and manage policies and procedures for assigned area.
  • Oversee and/or monitor project activities; ensure integration with larger unit goals; coordinate with staff, subcontractors, and/or vendors.
  • Schedule and ensure completion of non-routine requests and services.
  • Manage and release maintenance activities in manner that avoids conflicts & disruptions to users while ensuring that activities can be performed safely.

* – Other duties may also be assigned

MINIMUM REQUIREMENTS:

 

Education & Experience:

Bachelor of Arts or Science in related allied/scientific field and three years of progressively responsible experience in occupational safety and health, environmental science, and/or allied/scientific field, or an equivalent combination of education and relevant experience.

A background in one or more of the following is preferred:

  • Experience in an academic or laboratory research environment.
  • Two years of experience managing facilities operations in an environment with a variety of building types (administrative offices, laboratories, etc.).

 

Knowledge, Skills and Abilities:

  • Demonstrated ability to conduct effective health and safety surveys, quantitative and qualitative exposure/risk assessments, and data analyses; ability to provide recommendations for exposure/risk control.
  • Ability to effectively communicate orally and in writing with diverse audiences; ability to explain technical concepts clearly and concisely.
  • Demonstrated ability managing a broad range Environment, Safety, and Health programs commensurate with experience successfully solving problems and implementing effective solutions.
  • Must have strong oral and written communication skills. Demonstrated ability to work and communicate effectively with a wide variety of people within a cross-functional team of diverse talents.
  • Ability to maintain current knowledge of and interpret specific government agency requirements (statutes, regulations, licenses, and permits) and university policies.
  • Working knowledge of the scientific and technical aspects of various regulatory requirements and potential impact on assigned work area(s).

 

Certifications and Licenses:

None however professional ESH certifications (e.g., Associate/Certified Safety Professional (ASP/CSP), Certified Industrial Hygienist (CIH), Certified Hazardous Materials Manager (CHMM), etc.) preferred.

SLAC Employee Competencies:

  • Effective Decisions: Uses job knowledge and solid judgment to make quality decisions in a timely manner.
  • Self-Development: Pursues a variety of venues and opportunities to continue learning and developing.
  • Dependability: Can be counted on to deliver results with a sense of personal responsibility for expected outcomes.
  • Initiative: Pursues work and interactions proactively with optimism, positive energy, and motivation to move things forward.
  • Adaptability: Flexes as needed when change occurs, maintains an open outlook while adjusting and accommodating changes.
  • Communication: Ensures effective information flow to various audiences and creates and delivers clear, appropriate written, spoken, presented messages.
  • Relationships: Builds relationships to foster trust, collaboration, and a positive climate to achieve common goals.

 

Job-Specific Competencies

  • Manages Ambiguity: Operates effectively, even when things are not certain or the way forward is not clear.
  • Customer Focused: Building strong customer relationships and delivering customer-centric solutions

 

PHYSICAL REQUIREMENTS*:

  • Frequently stand, sit, and perform desk based computer tasks.
  • Occasionally use a telephone, write by hand.
  • Occasionally kneel, crawl, climb ladders, reach/work above shoulder, twist/bend/stoop/squat, grasp lightly/fine manipulation, grasp forcefully, write by hand, sort and file paperwork or parts, operate foot and/or hand controls, carry, push, and pull objects that weigh 40 pounds or more.
  • Ability to maintain a valid non-commercial California Driver’s license.

* – Consistent with its obligations under the law, the University will provide reasonable accommodation to any employee with a disability who requires accommodation to perform the essential functions of his or her job.

 

WORKING CONDITIONS:

  • Must wear personal protective equipment as defined/required by job assignments.
  • May rarely be exposed to high voltage electricity, radiation or electromagnetic fields, lasers, noise > 80dB TWA, allergens/biohazards/chemicals /asbestos, or heavy metals
  • May rarely work in confined spaces or at heights ≥10 feet.

 

WORK STANDARDS:

  • When conducting university business, must comply with the California Vehicle Code and Stanford University driving requirements.
  • Interpersonal Skills: Demonstrates the ability to work well with Stanford colleagues and clients and with external organizations.
  • Promote Culture of Safety: Demonstrates commitment to personal responsibility and value for safety; communicates safety concerns; uses and promotes safe behaviors based on training and lessons learned.
  • Subject to and expected to comply with all applicable University policies and procedures, including but not limited to the personnel policies and other policies found in the University’s Administrative Guide, http://adminguide.stanford.edu.